Club management, from the class floor out
Registers, progression, safeguarding and parent updates for gymnastics, martial arts, dance, swimming and cheer—from first trial to certificate.
Tuesday 4:30pm · Development Squad
Today · 2 signed in · 1 expected
Emergency contacts and consent status one tap away — for authorised staff only.
Maya's journey
Level 4 · 7 of 9 skills
Cartwheel achieved on Tuesday · assessed by Coach Daniels
Shaped on a real club floor
The workflow starts with the class, not the back office.
Ready for unreliable Wi-Fi
Register changes stay on the tablet and sync when the signal returns.
Different view for every role
Staff, shared tablets and parents see carefully bounded records.
Proof you can click through
Seven fictional clubs are ready to explore without an account.
The register, the coach's notes and the family update should not tell three different stories. My Active Club connects the work done in a session to everything that follows it.
A paper register on a clipboard
becomes One live register on the club tablet, even when the Wi-Fi drops
Progress records in a coach's notebook
becomes A dated progression history built during class
Medical notes filed in the office
becomes The right alert beside the child, for authorised staff
Parent updates by group chat
becomes A private family view of progress, awards and care details
Separate lists for trials, progression and awards
becomes One record from first enquiry to certificate
Not an admin system with a register bolted on — the work coaches do during a session is the heart of it.
During class
Open the register, sign participants in and out, and record the marks your reports rely on. The on-premises view doubles as the fire register, while offline changes wait safely on the shared tablet until the connection returns.
After class
Assess a single participant or a whole group as skills are demonstrated. Every achievement keeps its date and assessor, building a clear history through to promotion day.
Always in reach
Medical alerts sit beside the child on the register. Full notes, emergency contacts and consent status are one tap away for authorised staff, with a history behind every change.
At home
Families see their own children and nothing else: current level, achieved skills, awards, notices and care details, with a request-and-review path for changes.
In the office
Move enquiries through waiting list, trial and joining without retyping. Issue certificates from the same progression record, reach the right families and keep an auditable club history.
Administrators, coaches, parents and shared club tablets each get their own carefully-bounded slice of the same records.
Calm control of the whole club, with an audit trail behind it.
Every participant, session, record and change across the club — and nothing from any other club on the platform.
Speed and clarity in the middle of a live class.
Today's registers, their participants' progression, and the medical alerts and emergency contacts they're authorised to view.
A clear window on their own child's journey — no more, no less.
Their linked children only: progress, awards, notices, and the care details the club holds for their family.
Skills, levels, belts, grades, stages, awards — one progression engine wearing your programme's names. Stage and skill names, colours and completion rules are yours to edit; we set up a new club's structure together when you join.
A gymnastics club working through numbered levels
Maya is on Level 3, with each of its skills assessed in class.
Safeguarding & trust
Clubs hold some of the most sensitive information there is. My Active Club is designed with UK safeguarding practice and data protection in mind, and every feature starts from the question of who should be able to see it.
Early access
My Active Club is onboarding clubs directly while the platform grows. That means no mystery setup and no pretending one template fits every programme.
01
Tell us your activities, participant count, locations and the programme your teachers or coaches assess.
02
We map your levels, belts, grades or stages and agree a written rollout and price before setup begins.
03
Programme setup and existing-record imports are handled with you, so the first live register is not a leap in the dark.
Yes. The live demo contains seven entirely fictional clubs covering gymnastics, dance, karate, kickboxing, swimming, junior football and cheer. You can enter as an administrator, lead member of staff, assistant, parent or shared club tablet without creating an account or entering personal details.
No. The platform grew up on a real gymnastics club floor, which is why the register and progression tools feel the way they do — and it is designed for any club that teaches in groups: martial arts, dance, cheer, swimming, performing arts and beyond. Sessions, groups, and the names of your stages and skills are all yours to set.
Yes — your programme's stage names, colours, the skills or techniques inside each stage, and the completion rules for moving up are all editable in the admin area. Setting up a brand-new stage structure (a belt ladder, exam grades, swim stages) is something we do with you when your club comes on board, so coaches assess against your programme from day one.
Yes — that is the main way coaches use it. A shared club tablet signs in once; each coach unlocks it with their own PIN, so every register mark and assessment is attributed to the right person. If the hall Wi-Fi drops, changes are kept safely on the tablet and saved automatically when the connection returns.
Parents sign in to a portal showing only their own linked children: current level and progress, awards and certificates, club notices, and the medical, contact and consent details the club holds for their family. They can answer consent questions directly and request changes to care details, which staff review before anything is updated. Coaching notes and other families' information are never visible.
Yes. There is a guided CSV import with field mapping, validation, duplicate detection, a preview before anything is written, and a rollback if you change your mind. Per-table exports and a full club backup are built in too.
My Active Club is in early access, so pricing is confirmed in writing before onboarding based on the size of the club and the agreed rollout. The live demo is free to explore and needs no account. Tell us the number of participants and locations and we will give you a clear scope and price before any setup begins.
Not yet. My Active Club currently focuses on what happens around the class: registers, progression, safeguarding, awards and parent updates. Membership and billing foundations exist, but live recurring payment collection is still in development, so early-access clubs keep their current payment process alongside the platform for now.
Explore seven fictional clubs and switch between administrator, teacher, coach and parent views. If it feels right, we'll walk through your programme and your week with you.
Or write to us directly: hello@myactive.club